The Driver Settlement page in the Command dashboard allows fleet administrators to efficiently manage, review, and finalize driver payments. This tool helps ensure all driver earnings, scheduled payouts, and load-related settlements are clearly documented and processed with accuracy.

Driver Payment Summary

• The left-hand panel displays a list of all drivers and their associated Pending Payments.

• You can quickly identify high-priority settlements by viewing the total outstanding amount for each driver.

• A search bar allows filtering by driver name or email for faster access.

Settlement Details

• When a driver is selected, their Settlement Details appear on the right.

• View unfinalized settlements, including any associated documents (e.g., PDFs).

• You can choose to Revert or Finalize the settlement to complete the process.

Load Settlement Expenses

• This section will list relevant loads tied to the driver’s settlement, including:

  • Load ID

  • Status

  • Pickup and Delivery Dates

  • Route and Revenue

• If no loads are assigned, you can manually add entries as needed.

Adjustments and Scheduled Payments

• View all scheduled payments, adjustments, or timing-based settlements.

• Easily update or remove individual entries using the edit or trash icons.

• Use the + Add Line Items button to input new payment items like bonuses, deductions, or one-off payouts.

Create New Settlement

• At the bottom right, you can click Create New Settlement to initiate a fresh settlement entry after you have selected the settlement amounts below.

• This allows proactive tracking of upcoming or additional payments outside standard load settlements.

Additional Controls

• Use the Set Payment Term button to define standard payment policies or modify existing terms for consistency across drivers.

The Invoice page in the Command dashboard provides administrators with full visibility and control over customer billing. This module helps streamline the invoicing process—from draft to payment—while integrating seamlessly with financial tools like QuickBooks.

Invoice Summary Dashboard

• At the top of the page, you’ll find a quick summary of invoice statuses:

  • Loads Ready for Invoicing

  • Draft Invoices

  • Sent Invoices

  • Paid Invoices

This gives you an instant snapshot of your billing pipeline.

Invoice List and Filters

• View a complete list of all invoices, with sortable columns including:

  • Invoice ID

  • Customer

  • Status (Draft, Sent, Paid)

  • Created By

  • Create Date

  • Days Since Invoiced

  • Pay Date

  • Amount

• Use the search bar and status filter to find specific invoices quickly.

• Additional filters can be accessed via More Filters to refine your view even further.

Actions Menu (Three Dots)

Each invoice includes an actions menu with the following options:

• Contact: Initiate communication with the customer.

• Revert to Sent: Change status back to "Sent" if needed.

• Preview PDF: View a PDF version of the invoice.

• Email: Send the invoice directly to the customer.

• Download PDF: Save a copy locally.

• Reassign Owner: Change the owner or manager responsible for this invoice.

Bulk Actions & Export Options

• Select multiple invoices to perform bulk actions (email, export, etc.).

• Export invoices directly to QuickBooks for accounting.

• Download PDFs or Email multiple invoices at once with a single click.

Create New Invoice

• Use the Create New Invoice button in the top right to manually generate an invoice from scratch.

• This is useful for custom billing scenarios or reissuing corrected invoices.

Expenses

The Expense page in the Command dashboard allows administrators to track, manage, and audit all fleet-related expenses in one place. With filters, statuses, and reporting tools built in, this module helps you maintain financial control and transparency across fuel costs, driver payments, repairs, and more.

Expense Summary Dashboard

At the top of the page, Command provides a high-level breakdown of all recorded expenses:

• Total Transactions: Total number of recorded expenses.

• Fuel Transactions: Number of fuel-related expense entries.

• Other Transactions: Count of expenses that fall outside of fuel (e.g., repairs, driver payments).

• Total Cost, Fuel Cost, and Other Cost: Real-time cost summaries for all expenses and their categories.

Detailed Expense Table

Each row in the table includes:

• Expense Number

• Payment Date

• Created By

• Category (e.g., Fuel, Driver Payment, Repair)

• Assigned Driver and Truck (if applicable)

• Status (e.g., In Review, Reviewed)

• Amount

• Description

You can sort by any column and search using keywords, date ranges, or categories.

Filters and Search

• Use the Search bar to locate expenses by description or ID.

• Apply filters by date, category, driver, truck, and more using the More Filters dropdown.

• Quickly clear all applied filters with a single click.

Expense Actions Menu

Click the three-dot menu on any expense row to take the following actions:

• Revert to In Review: Change the status back for reevaluation.

• Edit: Modify the expense details.

• Reassign Owner: Change the user responsible for this entry.

• Delete: Permanently remove the expense.

Add New Expense

• Use the Add New Expense button in the upper-right corner to manually enter a new expense.

• Ideal for logging out-of-pocket costs, unexpected repairs, or driver reimbursements.

Export

• Use the Export button in the upper-right to generate a CSV file for offline review or accounting software integration.

IFTA

The IFTA (International Fuel Tax Agreement) module in Command allows fleets to collect and organize quarterly mileage and fuel data to generate accurate, compliant IFTA reports.

How to Generate an IFTA Report – Step-by-Step

1. Go to Mileage Management
   Enter or import total miles per truck and state for the selected quarter.

2. Go to Fuel Expense
   Add or import all fuel purchases by truck, including gallons and cost.

3. Verify IFTA Settings
   Ensure your jurisdiction, EIN, and account numbers are correct under the Settings tab.

4. Go to IFTA Reports
   Once mileage and fuel entries are complete, review the data summary and generate your report.

The module is divided into four tabs:

1. Mileage Management Tab

Use this tab to log or sync the total distance traveled by each truck across different states.

Features:

• Select the quarter and year at the top of the screen.

• Filter by truck and state.

• Pull mileage directly from your connected ELD by clicking "Refresh ELD Information".

• Or enter mileage data manually by selecting a truck and state, then clicking "Add".

This data is essential for calculating taxable miles per jurisdiction.

2. Fuel Expense Tab

Enter and manage all fuel purchases for your fleet in this section.

Features:

• Filter fuel records by truck, state, and paid by.

• Add fuel expenses manually by clicking "Add Fuel Expense", or import them via "Import Fuel".

• Track details including gallons, amount paid, fuel type, and payment method.

Accurate fuel data ensures correct MPG calculations and tax reporting.

3. IFTA Reports Tab

Once both mileage and fuel data have been added, generate your IFTA report here.

Features:

• Select the tax year and quarter.

• View a summary of miles, gallons, and MPG.

• Ensure your base jurisdiction and IFTA account number are correctly entered.

• If no data appears, a prompt will guide you to complete entries in the Mileage Management and Fuel Expense tabs.

After all fields are filled, you'll be able to generate and export your quarterly IFTA report.

4. Settings Tab

Set up and manage your IFTA account information.

Features:

• Enter your base jurisdiction, EIN, account number, and signing authority.

• Enable automatic data import to streamline mileage and fuel tracking from other systems.

This ensures that your IFTA reports include the correct fleet and jurisdictional information.

Questions?

If you have any questions regarding this topic or any others, please reach out to our Support Team via email at Command@truckerpath.com or via live chat in the Command dashboard.